Advanced Caption Output Settings

From the Completed Project Page, click + New Caption File. If you have already created one or more Caption File Presets, you can select them from the dropdown. Otherwise, go ahead and fill in the appropriate settings for your caption output formats, including advanced options.


Characters Per Line: This option allows you to specify the maximum characters allowed on each line. You can input anything between 20 and 55 characters. Checking the “Flexible Character Limit” box will allow up to 3 additional characters per line if they lead to more optimal caption segments.



Number of Lines: Choose how many lines of captions appear on the screen at a time. The dropdown menu allows you to choose between the default (2) or 1.



Offset Time allows you to add or subtract time from the caption timing.  This is useful if you add on an opening credit roll before the media that you captioned.



Speaker Labels are unspoken transcript information that denotes who is speaking, you have the option to show or hide the Speaker Labels



Use Existing Segmentation of Captions: If you have provided SyncWords with a transcript that indicates your preferred segmentation, you can select the “Yes” bubble to override the Characters Per Line and Number of Lines settings.

In a transcript, a double line break indicates the beginning of a new caption segment, and a single line break indicates the beginning of a new line within the caption segment.



Offset Time: To add or subtract time from the autosync, select an action from the dropdown menu and input the number of seconds you want to offset by. This can be useful if, for example, you add or remove an opening credit roll before the media that you captioned.



Speaker Labels: By default, SyncWords includes Speaker Labels, which are unspoken yet included on the transcript to indicate the speaker. If you do not wish to have Speaker Labels included in your caption files, you can select the “Remove” bubble.


Cues: Like Speaker Labels, these are unspoken parts of the transcript. Sound Cues identify non-verbal audio, such as applause or music. Tone Cues indicate the way something is spoken, such as “angrily” or “happily.” By default they are included in your caption files, but you can select “Remove” from the dropdown menu to change this.



Close Gaps: To turn on Close Gaps, check the box and input a number in milliseconds. This will make the end time of one caption extend to the start time of the next so there is no gap in between. The number that you specify in milliseconds will serve as the threshold for this action. For example, at 1,000 milliseconds, gaps between segments that run one second or less will be closed.



Caption Separation: To turn on Caption Separation, check the box and input a number in milliseconds. The millisecond value determines how much of a gap is enforced between caption segments so one doesn’t lead directly into another.

When used in combination with the Close Gaps option above, caption separation is applied after gaps are closed.



Caption Linger: Selecting the Caption Linger option will make the captions remain on-screen past the standard end time of a caption, which is synced to the end of the sound event. You can set exactly how many milliseconds past the end of the speech you want the caption to linger.



Output All Caps: SyncWords is able to convert to mixed-case from an all-caps transcript with 98% accuracy. The default setting is to output in the same style as the source, but you can select “Yes” to make a mixed-case transcript all caps or “No” to make an all-caps transcript mixed-case.



Font Color, Background Color, and Font Face: These styling options are all customizable in SyncWords; however, compatibility ultimately depends on the individual file type. The caption file type and media player you use will be the determining factors in your caption styling options.



Alignment: Select where your captions will appear on the screen. Like the styling options above, the caption file type and media player you use will be the determining factors on whether you can designate a particular Alignment.



Line Endings: Specify the line ending format in caption file outputs. Unix (LF), Windows (CRLF), or legacy Mac (CR.)



Caption File Encoding: Choose UTF-8 to preserve all accented and special characters in your caption files. Choose Windows-1252 for compatibility with older, non-Unicode programs, such as Windows Media Player. Windows-1252 will preserve most Western European characters, but will have trouble if used on a non-English operating system. Choose ASCII for a limited character set of 'safe' characters that will work on every system. ASCII will replace accented characters with non-accented equivalents. Em-dash, smart quotes and Microsoft special characters are converted to ASCII equivalents.


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